Job Information
Johns Hopkins University CO Sr. Medical Office Coordinator in Baltimore, Maryland
We are seeking A CO Sr. Medical Office Coordinator provides high-level administrative support to the Division Medical Director, the Clinic Manager, the Fellowship program, staff, and associated research labs.
Specific Duties & Responsibilities
Acts in direct response for the Division Medical Director.
Interprets operating policies of the University.
Coordinates and arranges complex calendaring by planning and scheduling meetings, depositions, court appearances, speaking engagements and attendance at local, national and international meetings.
Manages all travel arrangements for the Medical Director and fellows. Handles communications with conference organizers, prepare itineraries, conference registration, travel and hotel arrangements, and expense reports for reimbursements.
Coordinates Medical Director’s daily, weekly, monthly, and yearly calendars. Exercises independent judgement to rank and prioritize.
Prepares agendas for internal meetings, prepares and distributes the minutes.
Coordinates reimbursement from university funds for eligible business-related expenses
Manages transcription process, composes and distributes correspondence, e-mail and manages, organizes and maintains confidential files.
Plans events such as invited speakers, seminars, outreach events, and research symposiums.
Assists with coordination of faculty, fellow and staff activities and seminars.
Works closely with other program coordinators in regards to nursing conference, Day of Learning, and Development.
Proofreads communications to ensure accuracy and appropriateness.
Drafts and prepares office communication for signature as well edit confidential and sensitive information.
Drafts letters of recommendation and letters of support for Division Director – edits all letters requiring Director’s signature.
Coordinates media issues with the Director of Public Affairs, coordinate, supports the development of journal publications and assists with preparation of manuscripts.
Communicates with CME office regarding course organization and content.
As Fellowship Coordinator, plays integral part in communication with candidates as well as other coordinators to implement the onboarding and outboarding of matched Fellows.
Assists with ongoing development of the Fellowship program.
Prepares and updates bio-sketches and CV’s.
Ensures all physician licensures are current.
Using SAP, orders office and laboratory supplies as directed and processes invoices for payment and check or travel request for reimbursement.
Assists with purchase of materials and supplies for research laboratory.
Assists with conferences and workshops.
Works with Credentialing office to ensure new faculty recruits are on-boarded timely and accurately.
Uses various software applications such as spreadsheets and databases to assemble and format data for distribution.
Performs other duties as needed.
Minimum Qualifications
HS Diploma or GED.
Three years related experience.
Preferred Qualifications
Bachelor’s Degree.
Knowledge of medical terminology and medical insurance requirements.
Classified Title: Sr. Medical Office Coordinator
Job Posting Title (Working Title): CO Sr. Medical Office Coordinator
Role/Level/Range: ATO 40/E/02/OE
Starting Salary Range: Min $18.00 - Max $33.50 HRLY ($26.63/hour targeted; Commensurate with experience)
Employee group: Full Time
Schedule: Monday-Friday, 8:00 am - 4:30 pm
Exempt Status: Non-Exempt
Location: School of Medicine - East Baltimore Campus
Department name: 10003003-SOM Oph Retina Service
Personnel area: School of Medicine
Equal Opportunity Employer:
Johns Hopkins University is an equal opportunity employer and does not discriminate on the basis of race, color, gender, religion, age, sexual orientation, national or ethnic origin, disability, marital status, veteran status, or any other occupationally irrelevant criteria. The university promotes affirmative action for minorities, women, disabled persons, and veterans.