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Johns Hopkins University Budget Specialist in Baltimore, Maryland

The Center for American Indian Health (CAIH) is located administratively within International Health at the Johns Hopkins Bloomberg School of Public Health. The core activities housed at CAIH include research studies of infectious diseases, behavioral health, mental health and a training program. CAIH is currently seeking a qualified person to work within a team on pre-award and post-award grants and contracts activities. This position will provide support to the CAIH faculty and staff.

We are seeking a Budget Specialist who will support the finance team under the in the coordinate and oversee budgeting activities and assist with managing financial activities for sponsored funds, general funds, gift/discretionary, and endowment funds. This position aids the CAIH Finance Team and the Program/Administrative Coordinator for the Baltimore location and provide support for field office staff located in Arizona, New Mexico, and Minnesota.

Specific Duties & Responsibilities:

  • Intitates SAP transactions withing all modules, AP, Supply Chain, Finance, Sponsored, and BW.

  • Process shopping carts in SAP, track purchase orders, create good receipts and ensure that staff and/or faculty receive goods that they have ordered.

  • Process vendor invoices and check requests in SAP.

  • Process travel reimbursement for faculty, staff, and students in Concur.

  • Track documents from creation to payment and trouble shoot any problems that may occur.

  • Coordinate setting up new vendor through Payment Works.

  • Work with faculty and staff to set up Independent Contractors and verify the process is in accordance to University guidelines. Verify that transactions are allowable, allocable, and compliant with University, Federal, and Private sponsoring agency guidelines.

  • Track consultant, vendor and sub-recipient payments against agreement ceilings/purchase order balances and communicate funding shortfalls.

  • Ensure accurate and timely internal and external billing and receipt of payments.

  • Monitor expenses on a monthly basis for Center procurement cards and review all procurement card charges to ensure all charges have been reviewed and allocated before monthly deadline.

  • Prepares various paper/electronic forms such as petty cash reconciliations, journal vouchers, e-forms, check deposits, invoices, Pcard transactions and shopping carts.

  • Clear commitments billed to award and clear any orders that will not be fulfilled to maintain accurate spending projections on all projects managed.

  • Complete monthly verification and reconciliation of non-salary expenses for sponsored and non-sponsored accounts.

  • Maintain and distribute sponsored and non-sponosred monthly statements, telephone charges, printer charges, and other monthly reports.

  • Advise and assist with resolving budget variances by recommending appropriate course of action.

  • Assures maintenance of mandatory documentation to support expenditures for audit purposes.

  • Interacts within the University with occasional contact with external parties to obtain instruction and clarification, exchange and supply information, and collaborate with others to resolve administrative issues.

  • Assist Finance and Grants & Contracts Analysts with monitoring project end dates to ensure compliance of expenditures during project period and other financial/administrative duties as needed.

Minimum Qualifications (Mandatory):

  • High School Diploma/GED.

  • 3 years related administrative and/or budget experience.

  • Related coursework at the college level may substitute for experience to the extent permitted by the JHU equivalent formula.

Preferred Qualifications :

  • Knowledge of SAP and COEUS highly desirable.

  • Familiarity with University and Departmental policies and procedures.

Special Knowledge, Skills & Abilities:

  • Experience working with various office and financial software applications such as Microsoft Office (Word, Excel, Power Point, and Outlook), and the ability to operate a computer, copier, fax, and calculator.

  • Understanding and demonstrated use of financial reporting and account reconciliation.

  • Strong verbal and written communication skills with the ability to communicate and work effectively with a broad cross-section of clients including: faculty, staff, students, and administration within the JHU as well as external contacts.

  • Must be collaborative with excellent interpersonal and customer service skills.

  • Must be able to set and manage multiple priorities and respond quickly to changing needs and goals.

  • Excellent organizational skills, analytical and problem-solving abilities, and attention to detail.

  • Ability to work with minimum direction and prioritize work to meet various concurrent deadlines.

JHU Equivalency Formula: _ 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.  Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job._

Classified Title: Budget Specialist

Role/Level/Range: ATO 40/E/02/OE

Starting Salary Range: $17.42 - $23.95/hr (commensurate with experience)

Employee group: Full Time

Schedule: Monday - Friday, 8:30 - 5pm

Exempt Status: Non-Exempt

Location: ​​​​​​​School of Public Health

Department name: ​​​​​​​Ctr for Amer IndnAlskn Nat Hlth CAIANH

Personnel area: School of Public Health

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu . For TTY users, call via Maryland Relay or dial 711.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons or because the individual is pregnant or attempting to become pregnant. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/ .

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer

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Equal Opportunity Employer:

Johns Hopkins University is an equal opportunity employer and does not discriminate on the basis of race, color, gender, religion, age, sexual orientation, national or ethnic origin, disability, marital status, veteran status, or any other occupationally irrelevant criteria. The university promotes affirmative action for minorities, women, disabled persons, and veterans.

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