Job Information
Johns Hopkins University Assistant Director of Business Operations in Baltimore, Maryland
Johns Hopkins University is a private institution founded in 1876. It is located in Baltimore, Maryland, with a total undergraduate enrollment of 6,256. The campus is 140 acres. US News and World Report ranked Johns Hopkins 9th in the 2021 edition of Best Colleges.
Centered on a departmental mission of “Be More,” Hopkins Athletics and Recreation is in a period of fast-paced progress and building on its strong foundation. The department is committed to the core tenets of competitive success, student-athlete experience, and developing strong community connections within the greater Baltimore/Maryland region. This new chapter includes investments in state-of-the-art athletic and recreation facilities, innovative programming and partnerships, mental and physical well-being, and strengthening the connections between holistic student development and the professional world. Hopkins invites applicants to apply for the position of:
Hopkins Athletics is a multidivisional department with 22 programs competing at the NCAA DIII level and two programs (men’s and women’s lacrosse) competing at the NCAA Division I level (BIG 10 Conference). The department also hosts a variety of robust recreational activities such as club sports, intramurals, and fitness programming.
The Hopkins Athletics Department seeks an innovative and forward-thinking Assistant Director of Business Operations . The Assistant Director of Business Operations must lead the processing, reconciliation, and review of all departmental expenses and assist with financial reporting and projections. The individual will be the subject matter expert on procurement processes within the athletic department at Johns Hopkins University. Demonstrating adherence to the department's philosophy, policies, and communication responsibilities is essential. The strongest candidates will have a demonstrated ability to work in a fast-paced, team-based environment and a strong history of building and sustaining relationships with staff, student-athletes, and coaches.
Hopkins encourages inquiries from candidates who value professional and personal development and will actively contribute toward a culture of diversity and inclusiveness within both the department and University setting. Hopkins Student Affairs seeks to hire and support the professional development of colleagues who are equity-minded, demonstrate a commitment to inclusion, share a keen understanding of the importance of our identity as a diverse community of learners, are poised to contribute to our efforts to support student learning and offer robust leadership development and community engagement opportunities; and can contribute to our efforts to foster student connection and a sense of belonging across our university.
Specific Duties& Responsibilities
Oversee and manage budget reconciliation and receipt depository for approximately 150 general and restricted fund centers.
Direct office accounting services, which include coordinating all aspects of purchase orders and payments to vendors, processing travel advances, reimbursements, journal transfers, managing student employees, and any other transaction items needed for the department.
Serve as department liaison between outside vendors and Johns Hopkins Procurement and Legal departments, submitting all contracts and communicating with all parties.
Generates informational budget reports, summaries, and/or financial statements and provides monthly ad hoc analysis for all athletic/recreation department budget owners.
Assists with compiling data for annual federal compliance and other reports.
Manage internal control procedures and departmental policy revision related to procurement, A/P, and A/R.
Provide training and communication to departmental staff regarding administrative budget procedures and policies.
Assists with lacrosse, postseason ticket reconciliation, post-event reconciliation, and reporting.
Maintains communication with vendors regarding payment processing, direct billing, purchasing procedures, and payment discrepancies.
Manage independent contractor/consultant contracts and service agreements, as well as implement any process changes proposed by internal audit and risk management related to these types of agreements.
Review and elevate current departmental processes and recommend improvements for automating and streamlining routine tasks.
Uses various software applications, such as spreadsheets/databases or presentation graphics packages, to assemble, manipulate, and/or format data for presentation to internal and external constituents.
Assist the associate athletic director with projecting, modeling, and making recommendations for increasing or creating new revenue streams within the athletic department.
Assist the Associate Athletic Director with H.S.A. quarterly finance meetings, including preparing relevant budget analysis/reports.
Additional Knowledge, Skills, & Abilities
Excellent written and oral communication skills and ability to work well with others.
Proficient in Microsoft Excel and data analysis.
Key Relationships
The Assistant Director of Business Operations is directly supervised by the Associate Athletic Director of Business Operations.
This position significantly interacts with faculty and staff, students, and other outside constituencies.
Physical Effort/ Environment
General office, athletic facility, and campus environment.
The position may require work outside and in inclement weather. Position involves sitting, although frequent movement is necessary.
Walking, standing, bending, twisting, and occasional lifting are required.
Computer usage involving repetitive and/or wrist motion is required.
The position will be a full-time, fiscal year appointment, with occasional evening and weekend work required throughout the year, with those dates determined by a supervisor.
Minimum Qualifications
Bachelor's Degree in Finance, Accounting, or other related field.
One (1) year of related progressively responsible experience.
Additional education may substitute for required experience, and additional related experience may substitute for required education to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
One year of experience in a collegiate athletics setting or equivalent combination of financial/accounting experience is preferred.
Knowledge of Oracle and/or SAP is preferred.
Classified Title: Budget Analyst
Job Posting Title (Working Title): Assistant Director of Business Operations
Role/Level/Range: ATP/03/PB
Starting Salary Range: $24.35 - $41.02 HRLY ($55,000 targeted; Commensurate with experience)
Employee group: Full Time
Schedule: M-F8:30-5
Exempt Status: Non-Exempt
Location: Homewood Campus
Department name: Athletics Business Management
Personnel area: University Student Services
Equal Opportunity Employer:
Johns Hopkins University is an equal opportunity employer and does not discriminate on the basis of race, color, gender, religion, age, sexual orientation, national or ethnic origin, disability, marital status, veteran status, or any other occupationally irrelevant criteria. The university promotes affirmative action for minorities, women, disabled persons, and veterans.